Public procedure index

The German Federal Data Protection Act specifies in §4g, Para. 2, that the data protection represen- tative must make the following details available to all interested parties in accordance with §4e.

  1. Name or company of the responsible office (§4, Para. 1, Federal Data Protection Act):
    Hugo Vogelsang GmbH & Co. KG

  2. Owner, executive boards, managing directors or other managers appointed according to the law or to the company's statutes and the person or persons appointed to manage data processing (§4e, Para. 2, Federal Data Protection Act):

    Dr. Bernard Gräwe
    Dr. Rolf Jansen

    Manager, data processing/organization:
    Frank Kennert, MBA

    Data protection representative:
    Uwe Breuer

  3. Address of the responsible office (§4, Para. 3, Federal Data Protection Act):
    Alemannenweg 29
    58119 Hagen

  4. Purposes of data collection, processing and use (§4, Para. 4, Federal Data Protection Act):
    Data collection, processing and use supports the operation of a cold-rolling facility and the sale of its products.

  5. Description of the groups of persons affected and the relevant data or data categories (§4e, Para. 5, Federal Data Protection Act):
    Essentially, personal data is collected, processed and utilized for the following groups: 

    • Customers (contact information, bank accounts, and, if necessary, liquidity, creditworthiness and order-related data)
    • Suppliers (contact information, bank accounts, and, where required, quality data)
    • Employees (relevant data for human resources, personnel development, personnel management and payroll, as well as pensioner data) 
    • Potential customers (contact information, product interests, projects)
    • Business partners (contact information, product interests, projects) 

     as necessary for the purposes mentioned in No. 4 (above).

  6. Recipients or categories of recipients to whom the data has been sent (§4, Para. 6, Federal Data Protection Act):

    • Public offices legally required to receive data (e.g., social security authorities, inland revenue).
    • Internal departments involved in carrying out relevant business processes (e.g., human resources, accounting, purchasing, marketing, sales, telecommunications and data processing)
    • External contractors (service companies) in accordance with §11, Federal Data Protection Act
    • Further external bodies, such as credit institutions (salary payments)

  7. Time limits for the deletion of data (§4e, Para. 7, Federal Data Protection Act):
    The legislature has imposed a variety of data retention requirements and limitations. After expiration of these periods, the relevant data is routinely deleted. Data that is not affected by these regulations is deleted when the purposes specified under No. 4 (above) cease to apply.

  8. Planned data transmission to third countries (§4e, Para. 8, Federal Data Protection Act):
    There is no current intention to transfer data to third countries.